Stoke d’Abernon and District Residents’ Association
Proposed Constitution (revised 19 June 2012)
- The Association shall be called “The Stoke d’Abernon and District Residents’ Association”.
- The purpose of the Association is to make the village of Stoke d’Abernon a better place in which to live. The Association will be non-political and non-sectarian.
- Any resident of Stoke d’Abernon and nearby may join the Association by paying the annual subscription; all members are expected to treat each other with courtesy and respect.
- The Officers of the Association will consist of a Chairman, Treasurer and Secretary who will be elected at the Annual General Meeting (AGM). The management of the affairs of the Association will be entrusted to a Committee consisting of the Officers and one or two representatives from each road, all of whom will be elected at the AGM. The Committee shall not exceed 20 people. An honorary auditor or independent examiner will be appointed at each AGM, and shall not be a member of the Committee. All officers, committee members and persons co-opted to the committee shall act in a voluntary capacity and without financial reward save for the receipt of expenses necessarily incurred.
- The Committee shall be empowered to fill any vacancies in its numbers during the year by co-option from its membership and may appoint sub-committees, who may co-opt other persons.
- Nominations for election as officers or members of the Committee must be made in writing. A candidate must be proposed and seconded by members of the Association and consent to take office. Nominations must be received by the Secretary not less than two days before the date of the AGM.
- The AGM of the members will be held each autumn and a Half Yearly Meeting (HYM) will be held in the spring. At least 21 days’ notice shall be given to members of the AGM and HYM and not less than seven days’ notice of Special General Meetings (SGMs). Notice may be given by way of notice board, leaflet, email and website.
- Any member intending to propose a resolution at the AGM or HYM must deliver the terms of the resolution in writing, signed by the proposer and seconder to the Secretary. The Chairman may at his discretion, permit discussion at an AGM or HYM any business which he considers of relevance to the members.
- The Committee may at any time, and shall on written request of not less than ten members, call a SGM to transact special business. Any such request from members shall be signed by them and state the resolution. No business other than the special business for which the meeting is called may be transacted at any SGM.
- The Association will have a bank account. Cheque signatories will comprise the Treasurer, Chairman, Secretary and up to one other member of the Committee as agreed by the Committee. All cheques will require two signatures.
- If the Association is wound up, any remaining funds after paying all liabilities, shall be given to one or more local charities or voluntary organisations as agreed by the Committee.
- This Constitution shall not be varied except by resolution of an AGM, HYM or SGM duly summoned for that purpose.